At the time of our onsite work in July 2017, Box Elder County had not awarded any contracts under this grant. Therefore, we could not determine whether the County had complied with Federal procurement regulations. However, in reviewing Box Elder County’s written procurement policies and procedures we noted the County did not include procedures to ensure opportunities for small and minority businesses, women’s business enterprises, and labor surplus area firms to bid for federally funded work. In addition, Box Elder County’s procurement policies did not require federally mandated provisions be incorporated in all contracts funded by Federal grants. In response to our review, Box Elder County revised its procurement policies and procedures to include these Federal procurement requirements. Consequently, we made no recommendations.
- Executive SummaryReport NumberOIG-20-01Issue DateDocument FileDHS AgencyOversight AreaFiscal Year2020
- Executive Summary
In two of the four areas – training and collaboration – Washington’s Emergency Management Division (EMD) and FEMA complied with applicable policies, procedures, and regulations. In the third functional area – project execution, monitoring and oversight – we did not identify any significant deficiencies. We found, however, EMD lacked position-specific guidance for all personnel with programmatic responsibilities. In the last functional area – project and grant closeout – neither EMD nor its subrecipients submitted timely project closeout requests. In addition, FEMA did not enforce compliance with its own guidance for processing closeouts. We recommended FEMA ensure EMD complies with its State Administrative Plan by issuing and regularly updating desk manuals. In addition, we recommended FEMA coordinate with EMD to initiate closeout on behalf of subrecipients for all open, large projects whose period of performance end dates exceed the 90-day regulatory requirement, and submit closeout requests to FEMA for projects exceeding the 180-day requirement. We made five recommendations to strengthen EMD’s internal controls to improve its oversight of FEMA’s Public Assistance grant program. FEMA concurred with all five of our recommendations.Report NumberOIG-19-64Issue DateDocument FileDHS AgencyOversight AreaFiscal Year2019